Four Important Steps In Selecting Your Online Project Management Software
Understanding the importance and the manifold benefits of using online project management software both small and large companies, show interest in web based or online project management tools. However, when they embark on the task of finding the right applications for their needs they are faced with confusion because there are countless products to choose from and without fail, all the products claim to be the best in the industry. Your success as an organization depends greatly on your choice of applications that you select when you want to move to cloud based operations; you are therefore making a very important decision that has the potential to make or break the future of your organization. Here are four important steps that will help you select the right application to manage your projects.
#1 Review your needs. Yes, the first step is to understand your own needs without which you will not be able to make the right choices. When you are trying to gain insights into your own needs take into account your future needs as well and do not limit yourself just to the current requirements. The web based or the online project software should be able to accommodate your future plans too so that you are not forced to look for applications with advanced or better capabilities within a short time.
#2 Make a market survey to learn about the latest options that are available. Before you could select your online project management system you should know what is available in the industry and what the latest products in the industry are capable of doing so that you could make the right choices. Take time to review the features available with the top products in the industry.
#3 Identify products that match your needs and compare them. Not all applications available will suit your specific requirements. Using an online project management app that does not fully meet your requirements is no good to you. Therefore, this is a very important step in identifying your requirements. Short list the apps that best fits your requirements, identify at least three apps that you think will best meet your requirements.
#4 As a final step, select the software that you would like to use. While selecting the right product you need to take into account three important factors:
Product features - Look for an application that offers the best features that will make life easy for your project managers and enhance productivity.
Learning curve and the ease of use - Is the implementation going to take a long time as the learning curve involved is big? Identify software tools that are easy to implement and easy to use because you will be dealing with the tool on daily basis, you need something that is easy to handle. After all the whole idea of implementing the new system is to improve the overall efficiency
Costs involved - How much it is going to cost you to implement the system and what are the recurring expenses? Cost effectiveness is also equally important here.